Research Funding | EPOKA University

Research Funding

EPOKA ›

Faculty of Law and Social Sciences › Center for European Studies ›

Common Guidelines for Scientific Research Proposal Submission

These guidelines are meant to help Epoka University staff with the preparation and submitting of application forms, as well as processing of approved grant projects (internal and external grants).

These guidelines have been set by the Research and Project Office (RPO) of Epoka University and will enter into force when the University Senate will approve.

The University provides support for Scientific Research Projects (SRP) based on the university annual budget allocation and scientific research background evaluated by the experts.

RPO edits and executes projects and activities, supported by EU and other grant programs, which are under their work area, according to their contact, principles and procedures.

1. Applicant Eligibility

The following staff members are eligible to apply for a project:

a member of a faculty at EPOKA University holding at least a Master of Science or equivalent degree.

a member of a research center at EPOKA University holding at least a Master of Science or equivalent degree.

2. Project Criteria

a) Upon submission, research project proposals should include:

Reporting/Dissemination Plan

Research Work Plan/Activity Programme

Expected impact

Itemized budget

b) Research projects are not eligible for consideration if they are;

lacking in originality, authenticity and integrity

fully funded by another source

3. Project Budget Allocation

a) Research project budget can be allocated in the following categories:

Administration Costs (honorary for the administration or coordination of the project)

Equipment and Material Costs (electrical or laborartorial material needed to deliver the project)

Overheads (Translation, Proof reading, clerical material and other related costs)

Mobility Costs ( travel and living expenses related to the projects)

Dissemination Costs ( brochures, leaflets and printed materials concerning the implementation of the project)

b) Rules on scientific research project budgets are described in the following table

Project Costs	Rules on Allocation
Administration Costs	Can be up to10% of individual project
Equipment and Material Costs	Can be up to 70%
Overheads (translation, proofreading, and other related costs)	Can be up to 10 %
Mobility Costs (travel, accommodation and other living expenses)	expenses) Can be up to 50%
Dissemination Costs	Can be up to 20 %

4. Project Submission

5. Financial Transactions

The conduct of payments regarding all kind of supplies, machinery, equipment, fixtures and service purchases, within the scope of project, after the written application of Project Coordinator and under the supervision of Rector is performed by the Finance Office.

he project expenses consist of the following items: travel and personnel fees specified in the project budget, purchases of services, materials, machinery, equipment purchases and staff, laboratory facilities and infrastructure. All taxes are included in the project proposal. Any kind of spendings from the budget will be firstly proposed by the Project Coordinator, approved by the Head of RPO and Secretary General and implemented by the Finance Office.

The project revenues are recorded in compliance with the relevant legislation, documented and monitored in a separate account for each project by the Finance Office. The Project Coordinator is obliged to submit the required documents to the Finance Office.

6. Priority

Priority will be given to projects that:

are in line with the University research strategy;

engage more faculty staff and students;

have an impact on society

promote University in regional and international level with its publication.

7. Ethics Statement

Scientific fraud and misconduct are not condoned at any level of research or competition. This includes plagiarism, forgery, use or presentation of other researcher’s work as one’s own and fabrication of data.