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Common Guidelines for Scientific Research Proposal Submission

These guidelines are meant to help Epoka University staff with the preparation and submitting of application forms, as well as processing of approved grant projects (internal and external grants).


These guidelines have been set by the Research and Project Office (RPO) of Epoka University and will enter into force when the University Senate will approve.


The University provides support for Scientific Research Projects (SRP) based on the university annual budget allocation and scientific research background evaluated by the experts.


RPO edits and executes projects and activities, supported by EU and other grant programs, which are under their work area, according to their contact, principles and procedures.


1. Applicant Eligibility


The following staff members are eligible to apply for a project:

2. Project Criteria


a) Upon submission, research project proposals should include:

b) Research projects are not eligible for consideration if they are;

3. Project Budget Allocation


a) Research project budget can be allocated in the following categories:

b) Rules on scientific research project budgets are described in the following table

Project CostsRules on Allocation
Administration CostsCan be up to10% of individual project
Equipment and Material CostsCan be up to 70% 
Overheads (translation, proofreading, and other related costs)Can be up to 10 %
Mobility Costs (travel, accommodation and  other living expenses) expenses) Can be up to 50%
Dissemination CostsCan be up to 20 %


 

4. Project Submission

5. Financial Transactions

1
The conduct of payments regarding all kind of supplies, machinery, equipment, fixtures and service purchases, within the scope of project, after the written application of Project Coordinator and under the supervision of Rector is performed by the Finance Office.
2
he project expenses consist of the following items: travel and personnel fees specified in the project budget, purchases of services, materials, machinery, equipment purchases and staff, laboratory facilities and infrastructure. All taxes are included in the project proposal. Any kind of spendings from the budget will be firstly proposed by the Project Coordinator, approved by the Head of RPO and Secretary General and implemented by the Finance Office.
3
The project revenues are recorded in compliance with the relevant legislation, documented and monitored in a separate account for each project by the Finance Office. The Project Coordinator is obliged to submit the required documents to the Finance Office.

6. Priority


Priority will be given to projects that:

7. Ethics Statement


Scientific fraud and misconduct are not condoned at any level of research or competition. This includes plagiarism, forgery, use or presentation of other researcher’s work as one’s own and fabrication of data.


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